A project's affairs need
to be deftly handled and tracked from time to time to know if they are being
conducted in the right manner by the concerned persons. By checking their
status, any deviations or inconsistencies arising in them, can be identified clearly
and quickly at an early stage and these can be promptly and effectively
resolved even before they snowball into major problems. If unresolved, these
can lead to a project's delay or failure.
So tracking of project
tasks and activities is a must to ensure that these are getting executed as per
plan and schedule and that a project is moving in the right direction. Manually
tracking these is not possible due to their huge number and their varying
complexities, so a sophisticated mechanism is needed for their prompt and
precise tracking.
An online project
tracking software enables precise tracking of tasks and activities. It helps in
planned, organized and scheduled execution of tasks and leads to timely and
successful accomplishment of a project. It helps in optimal utilization of the
resources allocated for a project. It also helps in project's execution within
the stipulated budget.
It enhances
communication and collaboration among team members placed in different
geographical locations around the world who can quickly and effortlessly
connect, communicate and collaborate with each other over various project
matters. They can quickly raise any issues or concerns being faced by them at
work and these can be quickly and effectively resolved through the suggestions
and views provided by all participating members. This saves time and raises
their productivity as they can resolve matters fast and collectively. Thus they
can better function as a team.
Tasks and activities can
be described in detail and can be clearly documented which helps team members
to understand what their tasks are and when they need to perform them. They
receive timely email notifications when their tasks approach their deadlines. This
helps them to perform them timely without ever forgetting them. Thus tasks can
be better tracked and members become more accountable for their tasks.
Its Gantt chart feature
helps a project manager to assess accurately the progress achieved over various
tasks. He can easily establish dependencies among interdependent tasks. If a
task gets delayed, all tasks dependent on it can be conveniently rescheduled
without the need to change the project plan. As all team members fill in the
level of completion of their tasks on a daily basis, he can easily know if the
tasks are being executed in a timely and required manner. As they are clearly
and graphically projected, he can better view and understand all tasks and
activities in one place and assess their status clearly and accurately rather
than inspecting each and every task separately. This saves his time and effort
over planning and organizing tasks. Delaying of tasks can be better taken care
of and these can be quickly executed in a prioritized manner.
A project tracking
software enables proper assessment and tracking of project activities and tasks
and ensures their timely, sequenced and planned execution. So there are greater
chances of projects getting successfully and timely accomplished with due
achievement of their objectives. And this will boost the involved
organizations' growth and development.
ProofHub is an online
collaboration and project tracking software that
is easy-to-use and equipped with time and effort savvy features that simplifies
work for all companies.
Article Source: http://EzineArticles.com/?expert=Sharon_R_Thomson
Article Source: http://EzineArticles.com/8295904
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